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SUMMARY
The Support Service Representative is responsible for providing accounting support for 2 divisions. The specific responsibilities include, but are not limited to, billing each plant’s deliveries, submitting vendor buybacks through ACE, resolving customer issues, and AR collections.
RESPONSIBILITIES BY COMPETENCY: (*denotes an essential function of the position)
Business Results Orientation
*Invoice customers timely and accurately for all product
*Submit all buybacks to vendors for reimbursement accurately and timely
*Monitor accounts receivable aging and follows up on delinquent accounts
Ensure timely collection of accounts, customer set ups and review of credit holds
*Process inventory and pricing changes in the software system for all locations including specific pricing communicated by Financial Analyst
*Reconcile month end accounts to general ledger as assigned by supervisor on monthly basis
*Ensure effective tracking system is utilized for supplementals and rebates
Provide support to other support staff and management as needed
*Maintain regular attendance and follow designated safety practices
Perform other duties not listed as required
Communication
*Communicate in a professional, effective and appropriate manner with internal and external customers
*Ensure professional image in all internal and external correspondence.
*Provide information to management on pricing discrepancies and inventory issues.
*Present a friendly and positive attitude to both internal and external customers.
*Provide timely response to requests from internal and external customers, vendors, and management
Communicate status of any accounts past due to Accounting Manager
Ask probing questions to effectively and accurately respond to all requests
Utlize a variety of communication methods as situations require
Customer Service Orientation
*Assist internal customers with questions and issues relative to designated area of focus
*Handle customer and vendor contacts in a professional and efficient manner.
*Respond promptly to all customer, vendor, and internal inquiries
Follow through to ensure customers, vendors, and internal customers needs have been met
Assist support service and customer service teams as needed.
*Ensure professional image in all internal and external correspondence.
Developing Talent
Promote team development, enthusiasm and pride
*Share experience, skills and expertise with co-workers and other divisions
Cross train on other duties as needed
Cross train others on assigned duties
*Challenge oneself to further develop skills related to the position
*Complete training as required to meet regulatory compliance and company guidelines
Technical Expertise
*Maintain up to date knowledge of accounting principles required to perform job functions accurately and in compliance with established guidelines
*Maintain efficient filing and information retrieval system
*Maintain up to date knowledge of technology and systems used to complete job functions
*Complete investigations as needed to resolve issues within area of responsibility
Maintain knowledge of purchasing and office administration procedures
Maintain up to date procedure/operating manual
SUPERVISORY RESPONSIBILITIES
This position has no direct reports.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (*denotes an essential qualification of the position)
Education: *Required: Equivalent to High School diploma
Preferred: Associate’s Degree
Experience: Minimum of 1 year experience in accounting field.
Language Skills: *Ability to read, write, speak, and understand English in a manner that is
sufficient for effective communication with groups of managers, clients, customers and the general public.
Skills and Abilities:
*Exceptional attention to detail and desire for accuracy
*Strong written and verbal communication skills
*Ability to multi-task and work in a fast paced environment
*Ability to manage time and multiple priorities
*Desire to get it right the first time
*Ability to work with and interact with a wide variety of people
*Ability to perform routine duties involving various procedures and application to clearly prescribed standard practices. Each support position requires the ability to make minor decisions and use judgement as to performance method.
Technology, Tools,
And Equipment: *Required: Computer, Microsoft Office Suite, telephone, Copy/print/fax machine
Job Type: Full-time
Benefits:
Experience level:
Shift:
Weekly day range:
Work setting:
Work Location: In person
Full Time
$39k-49k (estimate)
05/06/2024
09/02/2024
michaelmabraham.com
<25
The job skills required for Support Service Representative include Customer Service, Billing, Microsoft Office, Attention to Detail, Verbal Communication, etc. Having related job skills and expertise will give you an advantage when applying to be a Support Service Representative. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Support Service Representative. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Support Service Representative positions, which can be used as a reference in future career path planning. As a Support Service Representative, it can be promoted into senior positions as a Customer Service Representative III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Support Service Representative. You can explore the career advancement for a Support Service Representative below and select your interested title to get hiring information.